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Meeting Management

USA Continuing Medical Education

USA College of Medicine Office of Continuing Medical Education (USA CME) sponsors many continuing medical education meetings each year. We also work with outside
groups to plan and produce meetings, with and without CME accreditation. Our
office has nearly 10 years of combined meeting planning experience. Our
services include:

Accreditation

  • ensure  ACCME compliance
  • apply for additional accreditations, such as nursing, psychology, physician
    assistant, social work, and pharmacy

Program Development

  • provide  consultation regarding content
  • define needs assessment
  • determine educational objectives
  • identify educational goals
  • develop educational design and program format

Financial Management

  • budget development
  • vendor contracting
  • tuition and grant management
  • expense disbursement

Site Selection and Contract Negotiations

  • contract with hotels and social venues, both local and national
  • negotiate sleeping room blocks and space requirements

Speaker Recruitment and Coordination

  • faculty communication
  • audio-visual request coordination
  • travel arrangements
  • presentation coordination
  • honoraria payment
  • expense reimbursement
  • ensure speaker compliance with ACCME guidelines

Marketing, Promotion, and Publicity

  • design and produce promotional materials including display advertising, brochures,
    and save-the-date pieces
  • mailing list research
  • website design and management
  • email promotions
  • liaison with printers
  • mailing and distribution management

Grant Application Support

  • assure ACCME Commercial Support Standard compliance
  • research and apply for grants from pharmaceutical and medical device companies

Registration

  • process registrations (mail, fax, email, web, and phone)
  • utilize a secure server for credit card processing
  • nametag and certificate generation
  • workshop attendance tracking

Syllabus Compilation

  • coordinate with speakers for materials
  • check for compliance and arrange for independent reviewers (when necessary)
  • compile syllabi (design and print)
  • coordinate abstract submission and printed compilations

Program Evaluation and Outcomes Assessment

  • analyze participant evaluations
  • provide course directors and speakers with feedback
  • conduct post-activity follow-up to track practice changes

On-site Services

  • food and beverage oversight
  • audio-visual technician recruitment
  • room set logistics
  • on-site registration services
  • event signage
  • exhibit hall management, including vendor contracting
  • ground transportation and shipping
  • poster session coordination

Social Event Coordination

  • opening and closing banquets
  • welcome receptions
  • faculty dinners
  • accompanying  persons tours and activities
  • off-site social activities and educational tours

 

Resources:

Levels of Evidence and Grades of Recommendation Centre for Evidence Based Medicine

AdvaMed – Code of Ethics Code of Ethics on Interactions with Health Care Professionals

AMA Physicians Recognition Award Requirements for Accredited Providers & Physicians

Office of Inspector General Compliance Program Guidance for Pharmaceutical Manufacturers

PhRMA Code PhRMA Code on Interactions with Healthcare Professionals

State CME Requirements for Physician Relicensure State Medical Licensure Requirements & Statistics 2005

Orientation to the 2006 PRA: What CME providers Need to Know! Published February 2006

Know Your Copy Rights

Recognizing physicians’ participation in educational activities What physicians should know about the AMA PRA Credit System

AMA direct credit for AMA PRA Category 1 CreditTM Physicians may claim AMA PRA Category 1 CreditTM directly from the AMA for learning that occurs as a result of teaching in a live CME activity, presenting a poster, publishing an article, obtaining a medically related advance degree, ABMS member board certification, recertification and Maintenance of Certification.

AMA Physicians Recognition Award Requirements for Accredited Providers & Physicians

State CME Requirements for Physician Relicensure State Medical Licensure Requirements & Statistics 2005

Know Your Copy Rights

Recognizing physicians’ participation in educational activities What physicians should know about the AMA PRA Credit System

National Faculty Education Initiative (NFEI) The National Faculty Education Initiative (NFEI) provides online training on the differences between Certified CME and Promotional Activities, as well as a searchable database of medical education faculty who have completed the program.

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