USA College of Medicine Office of Continuing Medical Education (USA CME) sponsors many continuing medical education meetings each year. We also work with outside
groups to plan and produce meetings, with and without CME accreditation. Our
office has nearly 10 years of combined meeting planning experience. Our
services include:
Accreditation
- ensure
ACCME compliance - apply for
additional accreditations, such as nursing, psychology, physician
assistant, social work, and pharmacy
Program Development
- provide
consultation regarding content - define
needs assessment - determine
educational objectives - identify
educational goals - develop
educational design and program format
Financial Management
- budget
development - vendor
contracting - tuition
and grant management - expense
disbursement
Site Selection and Contract Negotiations
- contract
with hotels and social venues, both local and national - negotiate
sleeping room blocks and space requirements
Speaker Recruitment and Coordination
- faculty
communication - audio-visual
request coordination - travel
arrangements - presentation
coordination - honoraria
payment - expense
reimbursement - ensure
speaker compliance with ACCME guidelines
Marketing, Promotion, and Publicity
- design and
produce promotional materials including display advertising, brochures,
and save-the-date pieces - mailing
list research - website
design and management - email
promotions - liaison
with printers - mailing
and distribution management
Grant Application Support
- assure
ACCME Commercial Support Standard compliance - research
and apply for grants from pharmaceutical and medical device companies
Registration
- process
registrations (mail, fax, email, web, and phone) - utilize a
secure server for credit card processing - nametag
and certificate generation - workshop
attendance tracking
Syllabus Compilation
- coordinate
with speakers for materials - check for
compliance and arrange for independent reviewers (when necessary) - compile
syllabi (design and print) - coordinate
abstract submission and printed compilations
Program Evaluation and Outcomes Assessment
- analyze
participant evaluations - provide
course directors and speakers with feedback - conduct
post-activity follow-up to track practice changes
On-site Services
- food and
beverage oversight - audio-visual
technician recruitment - room set
logistics - on-site
registration services - event
signage - exhibit
hall management, including vendor contracting - ground
transportation and shipping - poster
session coordination
Social Event Coordination
- opening
and closing banquets - welcome
receptions - faculty
dinners - accompanying
persons tours and activities - off-site
social activities and educational tours